While Gmail, the Google email service, is incredibly reliable, you still might want to download important business correspondence in your computer’s disk drive. Gmail Backup can be a program made specifically for this reason, but it is buggy rather than suitable for Windows 7, mainly because it has not been updated since 2009. At the time of this writing, the best way to save Google email messages is by using your desktop email program, since Gmail uses the conventional POP3 mail system. Thunderbird, which happens to be free, and Microsoft Outlook, that is included whenever you purchase Microsoft Office, are generally simple to configure for Save emails to PDF.
1. Launch Gmail and log in along with your usual account information. Wait an additional or two for the mailbox to start.
2. Click on the icon of a gear on a white background located on the right-hand corner of your mailbox page to open up the principle settings prompt. Select “Settings” in the pull-down menu that appears.
3. Click the “Forwarding and POP/IMAP” tab inside the Settings page. This is basically the fifth tab from the left.
4. Scroll down to the Pop Download section of the page, the second section from your top. Check either the very best radio button marked “Enable POP for all those Mail (even mail that’s been downloaded)” or the one right under it marked “Enable POP for Mail that Arrives from Now On” depending on whether you would like to download and save old messages for your computer.
5. Select the option that may be easiest to suit your needs inside the pull-down menu under the radio boxes that may be marked: “When messages are accessed with POP.” Keeping the default option of “Keep Gmail’s Copy inside the Inbox” is usually the most convenient choice. Alternately, you can choose “Mark Gmail’s Copy as Read,” “Archive Gmail’s Copy” or “Delete Gmail’s Copy,” for the way you need the copy that continues to be with your Gmail box being handled.
6. Select the “Save Changes” button in the bottom of your page.
7. Launch your email client and open the prompt which you use to provide a fresh account. Click “Local Folders” in the left-hand column of the home page of Thunderbird then click “Add A New Account.” Alternately, click “File” accompanied by “Info” then click on the “Add Account” prompt that is certainly marked using a plus sign and located toward the top of the Outlook information page.
8. If using Thunderbird, type the requested information for Server into the respective text fields on the window that appears. Go through the “Continue” prompt and enable the automatic account setup to confirm the account settings. If using Outlook, click the “Manually Configure Server or Additional Server Types” radio t0PDF at the bottom from the Microsoft Outlook account window and follow the directions in Steps 9 and 10.
9. Click “Next” at the bottom from the account information box in Outlook. Wait a second to the “Choose Service” dialog box to appear. Click “Next” again after confirming that this Internet E-mail default radio box is ticked inside the Choose Service dialog box and wait a second for your Internet E-mail Settings dialog box to show up. Enter every one of the information for the Gmail account inside the respective fields. Enter “pop.gmail.com” since the incoming mail server and “smtp.gmail.com” since the outgoing mail server. Enter all of your email address, including “@gmail.com,” from the “User Name” field.
10. Select the “More Settings” button with the lower right-hand side of the dialog box and wait a 2nd for the Internet E-mail Settings box to appear. Click on the “Outgoing Server” tab and then check the box marked “My Outgoing Server (SMTP) Requires Authentication.” Look into the default “Use Same Settings as My Incoming Mail Server” radio box and click on “OK.” Click” Next” and wait several seconds for your system to deliver and receive test email messages. Click “Close” from the test message box then “Finish” within the main dialog box to return to the primary Outlook window.
11. Download the mail for your personal new account by selecting “Send/Receive.” All emails that you download are kept in the mail folder on your hard disk drive.